Managing Employees at Distant Sites Becoming a Reality of Doing Business
January 16, 2009
As signs of an economic turnaround remain elusive, business leaders are becoming more focused on increasing employee productivity.
With business operations growing increasingly global, maintaining dispersed employees and identifying key tools for optimizing their efficiency and engagement become all the more vital to business success. To make managing an employee at a site other than one’s own a mutually rewarding experience, several factors must be taken into consideration, according to a report released today by The Conference Board.
The issue of whether or not to allow employees to work at a distance is no longer a cost benefit issue – it is simply the reality of doing business, says Linda Barrington, Research Director and Labor Economist at The Conference Board. And effective management of dispersed employees is a key to success in that new reality.
The Conference Board Research Working Group on Managing a Distant Workforce examined the issue of managing distant workers at recent meetings and through interviews, surveys and focus groups of relevant high-performing, dispersed work teams.
The goal of the research working group was to identify effective ways to address the organizational, managerial and individual challenges of managing distance employees. In addition to survey responses, this report includes case studies from MetLife, Qualcomm and Lincoln Financial.
EFFECTIVE MANAGER-EMPLOYEE WORK TEAMS ARE KEY
Major findings of this study include:
More than 60 percent of the respondents surveyed agreed that managing same-site employees is easier than managing distance employees.
Nearly 80 percent of the respondents believe that the extra costs of enabling employees to work at a distance do pay off.
Managers’ perceptions of the job they’re doing differs from that of distance employees – 53 percent of managers surveyed reported spending more than an hour a week developing working relationships with distance employees, whereas only 18 percent of employees believed that their managers spent that much time with them.
Five practices were found to be shared among effective distance teams: in-person meetings; clear agreements on accessibility; good use of group software; adequate company support; and clearly defined roles for members.
Pete Linkow, author of the study, says: Great distance managers must first and foremost be inclusive, empowering, supportive and trustworthy. Then, they must master the fundamentals of management, like setting goals, evaluating, giving feedback and coaching. Finally, they must be superb at three competencies – cultivating relationships, focusing on outcomes and developing employees.
Although managers and employees disagree about how much time is spent developing relationships, they both agree that it is vital. Of managers and employees surveyed, about 90 percent and 70 percent said the phone and in person, respectively, were the two most effective communication tools for building distance relationships.
In addition to identifying the challenges presented, the group also identified key skills for managers and employees which maximize productivity and lead to effective manager-employee teams. At the heart of managing distance employees well is proper communication and employee engagement in order to create a productive work environment. Effective distance employees were identified as those who know how to execute, use technology and collaborate.
About The Conference Board
For over 90 years, The Conference Board has created and disseminated knowledge about management and the marketplace to help businesses strengthen their performance and better serve society. The Conference Board operates as a global independent membership organization working in the public interest. It publishes information and analysis, makes economics-based forecasts and assesses trends, and facilitates learning by creating dynamic communities of interest that bring together senior executives from around the world. The Conference Board is a not-for-profit organization and holds 501(c)(3) tax-exempt status in the United States. For additional information about The Conference Board and how it can meet your needs, visit our website at www.conference-board.org.
