Facilities Events Project Coordinator

April 9, 2023

Facilities Events Project Coordinator
University of South Carolina Upstate
Spartanburg, SC

The Facilities Events Project Coordinator coordinates, plans, implements, and supervises special event set-ups/breakdowns and department move crew. Assist External Projects Coordinator with furniture, signage and flooring replacement actions. Manage collection of surplus property, classroom furniture inventory control and campus signage inventory. Coordinates with FMD staff and campus faculty/staff on internal projects.
• Attend weekly meetings with Special Events Department (SE). Maintain calendar, develop resources, monitor and implement logistics for event set-ups, flips and graduation. Supervise set-up crew, including as many as four seasonal employees, and performs set-ups to ensure physical layout of equipment, flooring and furnishings for special events meets requirements of event sponsor. Supervises and performs event break-downs, including identifying damaged equipment and returning equipment to original location. Inspecting and reporting any damages to building to SE and FMD. Maintains inventory for accuracy and storage. Manages all details through changing conditions, communicates and implements required changes.
• Schedules, coordinates, supervises and performs furniture/equipment moves for office/departmental relocations; ensures items are moved without damage; removal of surplus items to central location; Maintains furniture inventory control, surveys classroom furniture for accurate seat counts, repair, re-order, replacement and install seating as needed. Works with FMD project manager and Inventory Control to schedule, move, arrange storage and manage used office furniture set-up in compliance with FMD policies and procedures.
• Coordinates and monitors internal repair projects for the FMD to include collaboration with FMD technicians, building liaisons and external contractors. Ensure that installation is performed in compliance with design specifications, OSHA and FMD installation guidelines.
• Plan and coordinate procurement, schedule and installation of new campus furniture, signage and flooring in coordination with FMD Project Manager. Install room identification signage. Assist maintenance staff with schedule coordination; Attend planning meetings with administrative staff, etc.
• Coordinates with Facilities Management: Building and Operations Services and Housekeeping and Landscape Services divisions to collaborate facilities support with events. Hires, trains, supervises, evaluates temporary and student employees. Processes human resources actions as needed. Use School Dude work order system to manage FMD and SE assignments. Hire and manage outsourced move crews as needed. Inspect campus facilities to identify first impression housekeeping and repairs to building finishes.
• Performs other related duties as required to assist technical trades.

Minimum Qualifications: Bachelor’s degree. A good driving record, a valid driver’s license and successful background check are required.

Preferred Qualifications: Two years of related work experience, including one year of supervisory experience, and proficiency with electronic work order systems and Microsoft Word and Excel are preferred. Experience coordinating set-ups with facilities management.

For more information and/or to apply, go to https://uscjobs.sc.edu/postings/142657

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.