Executive Assistant

August 8, 2023

Executive Assistant
University of South Carolina Upstate
Spartanburg, SC

Provide administrative support for the Vice Chancellor of Enrollment Services and admissions staff. Assists with technology and communication with prospective students. Manages deposits and reporting for enrollment services.

  • Provides daily assistance to Vice Chancellor of Enrollment Services to ensure quality services to the campus community and prospective students. Responsible for weekly enrollment tracking and reporting to help monitor enrollment trends. Maintains Vice-Chancellor’s calendar. Prepares correspondence as needed. Processes Banner user certifications.
  • Processes Enrollment Deposits, tests and application fees including sending information to students, updating lists and files, preparing deposits, and refunds to prepare student files for enrollment.
  • Reviews non-citizen students to certify students’ their legal status.
  • In an effort to recruit top students, awards and reviews scholarships for new students including managing lists and sending correspondence and certificates. Adds scholarship attributes in Banner for academic and state scholarships to control awards and disbursement of aid for over $1,000,000.
  • Assists with student recruitment and orientation events. Helps plan and assists with in-person and virtual student recruitment and orientation events to recruit and enroll new students.
  • Provides back up phone coverage for main incoming admissions phone line and VC enrollment phone.
  • Serves as primary lead for recruitment CRM (Radius) including data entry, reports, and outgoing mail. Responsible for email campaigns and direct mailings to current and prospective students from the Admissions Office to promote the university and keep students up to date on important dates and information. Manages AdmitHub and Mongoose texting services sending out texts to all students in different stages of the enrollment funnel in an effort to recruit and retain students.
  • Responsible for preparing and submission of Admissions hiring paperwork to facilitate hiring of new staff members, student workers and student ambassadors. Prepare and implement student staff schedules and coordinate work assignments for student staff.
  • Performs other duties as assigned

Minimum Qualifications:
Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Successful background check is required.

Preferred Qualifications:
Prefer experience in higher education office environment.

Salary: $41,258

For more information and/or to apply, go to https://uscjobs.sc.edu/postings/150708

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

USC Upstate offers a valuable benefits package including but not limited to:
• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities